TenderNed/PIANOo for Small Events: Build a Best-Value Bundle That Actually Wins
Featured definition
What is a “best-value bundle” for small event tenders? On TenderNed, contracting authorities rarely judge on price alone. Guided by PIANOo’s SPP/MVI approach, a best-value bundle packages equipment, control, energy, transport, and noise into one auditable plan—ideal for compact municipal events using a laser light projector outdoor, moving head lights, and outdoor DMX cable under real-world constraints.
If you run a small production house, you already know the “cheapest wins” myth doesn’t hold. TenderNed is where the notices live; PIANOo is where buyers learn how to weigh sustainability and value. This guide shows where to find the right opportunities, how to build a reusable response pack (qualifications, EN/IEC compliance, sustainability), and how to assemble a clear best-value bundle—equipment × control × energy × transport × noise—that reads well on paper and runs cleanly on site. You’ll also see how Starshinelights turns bulk order and OEM/ODM requests into tidy, label-driven packages evaluators can approve without endless back-and-forth.
Table of Contents
Where to Find Tenders & Track Them (TenderNed basics)
Use the announcement overview like a dashboard
Start in TenderNed’s announcement overview. You’ll see open and closed notices together and can jump straight into each workspace. Treat it like a daily dashboard: what’s live now, what’s closing soon, what’s worth a deeper read.
Set up practical keyword sweeps
As the UI is primarily Dutch, pair TenderNed browsing with a simple weekly sweep via Google:
Rotate AF terms like laser light projector outdoor, moving head lights, IP65, DMX, PowerCON to widen the net without stuffing results. Push viable notices to your bid calendar.
site:tenderned.nl ("light show" OR laser OR event OR stage OR DMX OR PowerCON) Rotate AF terms like laser light projector outdoor, moving head lights, IP65, DMX, PowerCON to widen the net without stuffing results. Push viable notices to your bid calendar.
Know your scope: national vs EU
Dutch public buyers publish on TenderNed; cross-border EU notices appear on TED. Some are mirrored on third-party sites. Always submit where the buyer instructs—don’t split files across platforms.
Your Reusable Response Template (what evaluators expect)
Qualifications & declarations: the two-day pack
Keep a grab-and-go folder: recent KvK extract, insurances, ESPD, contact sheet, safety policy, crew certificates. Good tenders move quickly; admin shouldn’t slow you down.
Compliance that reads clearly (EN/IEC/CE)
- Laser light show / projector: IEC 60825-1
- Luminaires: EN 60598-1
- EMC/CE/RoHS/WEEE statements with serial-linked test reports
- Bundle everything into a single PDF compliance pack
Sustainability aligned to PIANOo SPP/MVI
Speak the buyer’s language: energy (kWh/run), logistics footprint (van-fit, shared cases), repairability/spares, packaging reuse/end-of-life. Those headings are how panels score value.
Social return (when requested)
If SROI appears, propose trainee hours or local crew onboarding and explain how you will record them—practical, measurable, no fluff.
The Best-Value Bundle: equipment × control × energy × transport × noise
Equipment: big look, small footprint
One laser light projector outdoor plus four moving head lights comfortably covers a 500–1,000-person micro-stage. For canal-side parks, spec IP65 fixtures, outdoor DMX cable with labeled drops, and weather sleeves. The rig looks big, but it travels light.
Control: clean handover between speeches and show
Pre-program a small cue library. Use RDM health checks and DMX failover. Add a two-scene “speech vs show” switch so you cut energy and fan noise during speeches without losing the look.
Energy: put the numbers on one line
Publish kWh/run at 30/50/100%. If the buyer sets a cap, offer dimming curves and time-based standby. A single, tidy line of numbers is easy to paste into scoring matrices.
Transport: fit-in-van beats two drivers
List weight per case, stackable dollies, and a one-van load plan. Use reusable flight cases. Print OEM/ODM labels so volunteers plug once, right.
Noise: say it, measure it, name the preset
State your SPL @ 1 m near FOH and name the “night-quiet” fan preset. In residential zones, that small detail often tips the score.
PIANOo MVI Mapping (use this table in your bid)
| MVI Theme (PIANOo) | What We Provide in the Bundle | Evidence in the Bid |
|---|---|---|
| Energy | kWh/run table (30/50/100%), “speech vs show” dimming | Scene sheet + power curves |
| Transport | Van-fit packing; stacked dollies; reusable flight cases | Weight/case list + load plan |
| Noise | Quiet fan profile; SPL @ 1 m near FOH | Meter screenshot + preset name |
| Repairability | Spares list; field-swappable parts; OEM/ODM labeled looms | Spare kit photo + QR label map |
| Materials / End-of-life | Reusable packaging; WEEE/RoHS in compliance pack | Declarations + serial ranges |
Numbers Without Guesswork (swap in your meters)
- Energy (example) — Scene A Speeches: 0.6 kWh/run (dimmer cap, movers idle) · Scene B Show: 1.8 kWh/run (full cues, laser on)
- Noise (example) — Quiet mode: 36–38 dB(A) SPL @ 1 m near FOH (fan profile Q1)
Clarity scores points. The layout should “read itself” before anyone opens your attachments.
Starshinelights Field Notes (mini-tenders in practice)
Canal-side King’s Day micro-stage (Amsterdam)
Need: 500–1,000 pax, 22:00 sound limit, tight power. Bundle: 1 laser projector, 4 moving head lights, compact distro, PowerCON cabling; custom OEM harness with QR labels. Outcome: high sustainability/energy score; fast rig/derig noted; bulk order spares shipped in reusable cases.
Community park film night (Randstad)
Need: two hours, minimal idling, quick handover to film. Bundle: low-draw IP65 fixtures, pre-wired outdoor DMX cable, “speech vs show” dim profiles. Outcome: logistics footprint and quiet fan mode were tie-breakers.
District waterfront ceremony
Need: eight-minute show, windy canal edge, speeches first. Bundle: laser light show cues with wind fallback; moving head wash for dignitaries; labeled tails so volunteers connect once, correctly. Outcome: best-value score beat a price-only bid; factory/manufacturer QC card eased compliance sign-off.
Harbor indoor hall walk-in (Municipal)
Need: 90-minute civic program, max 38 dB(A) at seating, one-van load. Bundle: IP65 moving head lights, conservative laser cues, PowerCON distro, OEM/ODM harness with QR labels. Outcome: evaluator highlighted “van-fit” and the SPL note; bundle outscored a gear-heavy competitor.
Pricing, MOQ & Delivery (bid-friendly numbers)
- Bulk / OEM-ODM: pre-terminated looms (length tags + QR), waterproof sleeves, enclosure kits.
- Lead time: stock ships from EU/NL; custom harness in 2–4 weeks depending on connector mix.
- Compliance pack: IEC/EN declarations, EMC/CE/RoHS/WEEE, IP/immersion notes, maintenance & spare list.
Submitting Cleanly on TenderNed (checklist)
- Account & roles — Set up early; don’t leave uploads to the last day.
- Find the tender — Open the workspace; confirm scope, criteria, and deadlines.
- File structure — One PDF per chapter: Qualifications / Compliance / Sustainability / Case Studies / Pricing & BoM.
- Q&A discipline — Ask clarifications early; reflect final answers in your submission.
- Landscape — Dutch tenders on TenderNed; EU-wide on TED; follow the buyer’s submission path exactly.
FAQ (collapsible)
Can you ship a complete small-event package as one bulk order?
Yes. We supply a best-value bundle (fixtures, distro, control, cabling) with OEM/ODM harness labels and a factory QC card.
How do you align with PIANOo SPP/MVI?
We mirror MVI criteria: energy (kWh/run), logistics footprint (van-fit), quiet fan profiles with SPL @ 1 m, repairability/spares, and reusable packaging—each mapped to the buyer’s scoring themes.
What standards do your lasers and luminaires meet?
IEC 60825-1 for lasers; EN 60598-1 for luminaires. EMC/CE/RoHS/WEEE are documented in the compliance pack.
Can we request custom wiring and labeling for municipal crews?
Absolutely—custom/OEM looms with color + QR labels so volunteers can connect once, correctly.
Do you offer a social-return plan if the tender includes it?
Yes—trainee hours, local crew onboarding, and short safety modules; we use the authority’s own framework for thresholds and reporting.
What if the tender caps truck movements or noise?
We provide a van-fit packing spec and a quiet mode plan; we publish SPL at 1 m so evaluators don’t have to guess.
How do we evidence energy efficiency?
Fixture draw curves, a kWh/run table, and the two-scene speech vs show profile—easy for evaluators to paste into their matrix.
Lead time & MOQ for custom looms?
MOQ depends on connector mix; 2–4 weeks is typical for OEM looms; stock items ship faster.
Can you help with TenderNed formatting?
Yes—chaptered PDFs, BoM spreadsheet, and a one-page MVI mapping sheet. (We don’t submit on your behalf.)
Call to Action
Want a bid-ready best-value bundle?
Ask Starshinelights for a bulk-priced OEM/ODM tender kit: fixtures + control + distro + labeled looms, plus a compliance pack aligned to PIANOo SPP (energy, noise, logistics). We’ll confirm MOQ, lead time, and deliver a TenderNed-ready file set.
Helpful links: Laser Light Projectors (IP-ready) · Waterproof Moving Head Lights · Outdoor DMX Cable & PowerCON · OEM/ODM & Custom Harness
Ask Starshinelights for a bulk-priced OEM/ODM tender kit: fixtures + control + distro + labeled looms, plus a compliance pack aligned to PIANOo SPP (energy, noise, logistics). We’ll confirm MOQ, lead time, and deliver a TenderNed-ready file set.
Helpful links: Laser Light Projectors (IP-ready) · Waterproof Moving Head Lights · Outdoor DMX Cable & PowerCON · OEM/ODM & Custom Harness